Document
Privacy Policy
This policy describes what ScoutStyle collects, why, and who else touches it. The short version: we collect what we need to run the service for you, and we don’t sell or share it for marketing.
1. What we collect
- Account data: email address, hashed password (via Supabase), and the team profile fields you fill in (name, level, sport, etc.).
- Billing data:we don’t store your card number. Stripe handles payment and shares us a customer ID and subscription status.
- Your scouting content: training reports, opponent CSVs, and supporting PDFs/DOCX you upload.
- Operational logs: request metadata (IP, route, timing) and error reports captured by our error monitor (Sentry).
2. How we use it
- To authenticate you and run the service for you.
- To generate scouting drafts in your voice using your training reports.
- To bill, prevent abuse, and respond to support requests.
- To debug failures, monitor stability, and improve the product.
3. Third-party processors
The service is built on a small set of vendors. Each one handles a specific slice of data:
- Supabase — authentication and session management.
- Neon — primary database (Postgres) for coach profiles, training reports, and generated drafts.
- Anthropic— large language model that generates drafts. Uploaded data is sent to Anthropic’s API only at the moment of generation; per Anthropic’s API terms, your inputs and outputs are not used to train their models.
- Stripe — payment processor for subscriptions.
- Vercel — application hosting and edge delivery.
- Sentry — error monitoring (server-side stack traces and request metadata).
4. Retention
Your training reports and generated drafts are retained as long as your account is active. Operational logs are retained for up to 90 days. You may request deletion at any time (see below).
5. Your rights
You can request a copy of your data, correction of inaccurate fields, or deletion of your account by emailing howell@scoutstyle.com. We’ll respond within 30 days. If you’re in the EU/UK or California, the same rights apply under GDPR / CCPA.
6. Security
We use industry-standard encryption in transit (HTTPS) and at rest (managed by our database and storage providers). No system is perfectly secure; if a breach affects your data, we’ll notify you.
7. Children
ScoutStyle is for coaches, not their athletes. If you upload data that includes minor athletes’ personally identifying information, you represent that you have the authority to do so under applicable school and parental policies.
8. Changes
We may update this policy. Material changes will be announced via the email on file at least 14 days before they take effect.
9. Contact
Questions or concerns? Email howell@scoutstyle.com.